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I'm looking for some kind of (free or open source) document management application which should allow me to store paper documents in my personal computer allowing me to add fields of information with data entry to be able to get the digital copy back.

e.g. if the document is a fine I can find it if I remember the date or the fact that is a fine or another custom field I could add to search.

ocr full text search would be a great plus but not mandatory.

Thanks to everybody!

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4 Answers 4

up vote 1 down vote accepted

There is a document management system that does pretty much exactly what you require, called Archivista. I've evaluated it for our museum's archive.

It can be downloaded as an installable ISO or purchased pre-installed on small business computers. I do not know of a possibility to install it under Ubuntu, however, which may be a dealbreaker for you. Here, we just run it as a virtual machine and interact with it via X forwarding and its HTML interface.

Archivista claims the software is designed for long (approx. 20 years) data retention periods. It can make use of scanners, and stores an image of the scanned document, a PDF and OCR version. Documents can be assigned metatags, and their OCR'ed text is searchable.

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LogicalDOC Community could be used for this purpose. Allows you to catalog and tag many file types and has a built-in free OCR.

One of the features that I really like about this package is the full-text search engine that can run natively language specific searches.

There is a good documentation for installation on Ubuntu, which doesn't involve special difficulties

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I think you are looking for document catalog management software. I am using Calibre to manage my ebooks. Apart from pdf, it also supports MOBI, LIT, PRC, EPUB, ODT, HTML, CBR, CBZ, RTF, TXT, PDF and LRS format.

I am not sure, if it supports Ms doc format. But you can check it out. Please visit official site for more information

To install calibre, use following command.

sudo apt-get install calibre
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Information hierarchy helps you collaborate to generate documents online or in Microsoft Office tools. You can swiftly organize, store, and locate your documents via dataentry.ie

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