I'm looking for a utility that helps me (and my colleagues) to archive documents in a systematic manner (Like Zeitgeist but permanent).
- The utility have to clean-out old document from desktops and store them on a server (as automatic as possible and consistent) maybe from just a few locations (Document directory)
- Documents shall be stored on cheap large media for many years to come - hard disk and file system maybe? Easy to maintain and manage for a small organization.
- Documents have to be easy to find and restore
One systematic manner could be a directory-structure by year, month, user or user, year, month. Its a plus if documents could be linked to a project, if documents could be search-able and if document could also be mail, IM-discussions not only OpenOffice traditional documents.